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Whether you’re conducting calls via our integrations with Zoom , Google Meet or Microsoft Teams , you’ll want to make sure you get the link to your clients so they know exactly how they’ll meet with you. In all of your notifications you can add the corresponding shorthand code to display the correct meeting link to all of your clients.

In this guide you’ll learn how to share the unique meeting link in both the calendar event and in your confirmation and reminder emails. Under Event location select the service you are using to generate unique video conference links. This will add the unique link for that video conferencing service to the location field on your Google or Microsoft calendar. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur.

This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.

Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors. Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation. Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually.

The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud. Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie.

The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings. You can also use the web portal to customize your profile. This will also download the desktop client to your machine.

If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar. When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them. This is because when you add the URL into your iLearn unit you can restrict access to a specific group.

If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place. In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings.

You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting. If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link.

Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image.

Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars. This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.

There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants. How do I schedule a meeting? How do I invite others to join?

Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication.

You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete.

To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu.

Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat. Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings.

Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing? Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content. Scroll down to the In Meeting Advanced section.

Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups. Decide if you want to allow participants to replace their background with a Virtual background. These are the default settings that we recommend using in Zoom.

Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer. Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below.

If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default. If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting.

If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library. Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration.

Tick Registration. Choose from the remaining Meeting Options. Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses. The first alternative host to join the meeting will automatically become the host. Select ‘Schedule’ to finalise. Complete the following fields and options: Topic – enter a meeting title. When – select a start date and time. Duration – specify how long the meeting will be for. Time Zone – leave in Brisbane time.

Tick ‘Recurring meeting’ to make this a regular meeting. Registration – tick ‘Required if registration is required. Template – leave blank. Security Tick ‘Passcode’ to set a password for the meeting, and then enter a password. Tick ‘Waiting Room’ to allow participants to join a waiting room before joining the meeting. Tick ‘Require authentication to join’ to restrict access to the Zoom meeting to UQ users only.

To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they are registered with Zoom and click ‘Save’. Video Choose whether hosts or participants video will start automatically when the meeting begins.

Audio Leave ‘Both’ selected. Options Tick ‘Allow participants to join anytime’ to allow meeting participants to join anytime before the host arrives at a Zoom meeting. To enable the ‘Breakout Room’ feature for your meeting, tick ‘Breakout Room pre-assign’. You can then use the available options to create multiple rooms and pre-assign participants via their email address.

To record the meeting as soon as it is started, tick ‘Automatically record meeting’. Choose ‘On the local computer’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server.

This will generate an ICS file, which you can open in Outlook to create an Outlook meeting invitation. Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installed , then watch the video guide: Watch: How to schedule a Zoom meeting through Outlook. Schedule a new meeting with registration Follow the instructions to schedule a meeting through the UQ Zoom web interface. Manual approval : anyone who registers will need to be approved by the host before they receive information on how to join the meeting.

You can also choose to make these questions required, so participants are forced to provide an answer before submitting their registration. Inviting participants to an active Zoom meeting As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting. You can’t add more hours to the day. Zapier is the next best thing. How it works. Customer stories.

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Zapier University Video courses designed to help you become a better Zapier user. Webinars Learn about automation anytime, anywhere with our on-demand webinar library. Search apps…. Read more. When this happens

 
 

 

Staff Portal – Zoom

 

The free version of Zoom limits the time to just 40 minutes. In order to resume the meeting, the users will either have to pay or restart it all over again.

The video conferencing platform will be removing the minute limit on free Zoom accounts for all meetings globally for several upcoming special occasions. Scheduled, non-recurring meetings If you restart the same meeting ID within the 30 days, it will remain valid for another 30 days. Scheduled meetings can be started at any time before the scheduled time as long as the meeting ID is not expired or deleted.

How to use Zoom Basic with the 40 minute limit. A Zoom Basic license only allows group meetings up to 40 minutes, but a typical course session lasts longer than that! The answer is simple: After meeting times out, users may restart the meeting after waiting 1 minute by just clicking on the same meeting link. Or perhaps you need a quick reminder on how to make a clickable link in HTML. Or, maybe you need to add a link to an Instagram Story or YouTube video.

Hyperlinks are clickable words or images that navigate to other web content. They can connect with almost any resource on the web. Readers can open or download the page using an app of their choice. Smart Blogger has a popular post about blogging. To learn more about adding hyperlinks to images using HTML, check out this post.

Here you are, scratching your head and trying to figure out how to make a hyperlink. Either way, we have you covered. The “Upcoming” tab should automatically load with all your scheduled upcoming meetings. If you’re using the desktop client, you don’t have to do this step since all your scheduled meetings and their details are listed on the “Meetings” page.

It’s to the right of the “Invite Link” header on the website. A window will pop up with the invitation’s details if you’re using the website. This will copy all the information in the text box to your clipboard. If you’re using the desktop client, this is an automatic process and you won’t see this step.

You can paste that invite in an email or in a Facebook Message with your friends so they can join the meeting. Method 2. Open Zoom and join a meeting. This application icon looks like a video camera inside a blue circle that you can find in your Start menu or in the Applications folder in Finder. You might have an invite to a meeting in your email or have a link or code that you can use to join an ongoing meeting.

Click Participants. It’s with an icon that looks like two people centered at the bottom of your screen. Click Invite. This icon is located in the bottom right corner of your screen.

Choose a method of sharing. If you choose “Email,” you’ll next have to choose which email service you’d like to use the default email you have set up, Gmail, or Yahoo. When you choose an email service, you’ll be prompted to log in, then an auto-generated email will open for you to add recipients to in order to share the meeting link. Click the “Contacts” tab to share the meeting with contacts you have on Zoom.

Simply click to select them in your contacts list, then click Invite. Include your email address to get a message when this question is answered. You Might Also Like How to. How to. About This Article. Written by:.

 
 

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